{"id":1474,"date":"2020-07-15T07:02:45","date_gmt":"2020-07-15T07:02:45","guid":{"rendered":"http:\/\/bi.unija.com\/en\/?p=1474"},"modified":"2020-08-17T13:53:18","modified_gmt":"2020-08-17T13:53:18","slug":"row-level-security-in-power-bi","status":"publish","type":"post","link":"https:\/\/bi.unija.com\/en\/row-level-security-in-power-bi\/","title":{"rendered":"Row-level security in Power BI"},"content":{"rendered":"

For Power BI version 2.76.5678.782 (December 2019).<\/em><\/p>\n

When handling data we need a system for handling user’s rights. We usually don’t want users to access entire database tables. Row-level security controls access at a row level. We can restrict access to rows using roles like IT, Accounting, CEO etc.<\/p>\n

Roles in Power BI<\/h1>\n

We set roles by following the steps below.<\/p>\n

1. Select Modelling<\/strong> > Manage Roles<\/strong>. Manage roles window opens up.<\/p>\n

<\/p>\n

2. Select Create<\/strong>.<\/p>\n

3. Enter roles name to Roles<\/strong>, e.g. IT Team.<\/p>\n

4. Select the table you want to filter, e.g. Sales.<\/p>\n

5. Enter DAX filter formula to Table filter DAX expression<\/strong>. E.g., if we want our IT Team role to only see rows with IT in the Project Name field, we enter [Project Name] = \u201cIT\u201d<\/strong>.<\/p>\n

<\/p>\n

6. Check the formula by selecting check mark.<\/p>\n

<\/p>\n

7. Save with Save<\/strong>.<\/p>\n

Testing the view for a role: View As<\/h1>\n

1. After setting roles, we can test how the report looks like for the selected role.<\/p>\n

2. Select Modelling<\/strong> > View As<\/strong>.<\/p>\n

3. Select the role, e.g. IT Team<\/strong>.<\/p>\n

<\/p>\n

4. Select OK<\/strong>. The report updates and shows the view for the selected role.<\/p>\n

Adding and removing users in Power BI Service<\/h1>\n

While we can edit roles in v Power BI Desktop <\/strong>application, we can add or remove users only in Power BI Service<\/strong>.<\/p>\n

1. To add a user to a role follow the steps below.<\/p>\n

2. Select Datasets<\/strong> and the Options icon (\u2026<\/strong>).<\/p>\n

<\/p>\n

3. Select Security<\/strong>. Only project owners can see Security<\/strong> tab.<\/p>\n

4. Enter user’s email.<\/p>\n

<\/p>\n

5. Select Add.<\/strong><\/p>\n

Deleting user<\/h2>\n

We delete a user by selecting Delete symbol.<\/p>\n

<\/p>\n

Testing the view for a role in Power BI Service<\/h1>\n

We can also test the view for a role in Power BI service. We follow the steps below.<\/p>\n

1. Select the Options icon (\u2026<\/strong>).<\/p>\n

2. Select Test as role<\/strong>.<\/p>\n

<\/p>\n

3. We get the list of report pages, assigned to current roles. We can observe reports as the selected roles sees it. Dashboards are not included.<\/p>\n

4. We can select Now viewing as<\/strong> to change the role.<\/p>\n

<\/p>\n

5. To return to normal view, se select Back to Row-Level Security<\/strong> in upper left corner.<\/p>\n","protected":false},"excerpt":{"rendered":"

For Power BI version 2.76.5678.782 (December 2019). When handling data we need a system for handling user’s rights. We usually don’t want users to access entire database tables. Row-level security controls access at a row level. We can restrict access<\/p>\n","protected":false},"author":5,"featured_media":1211,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[3],"tags":[8],"class_list":["post-1474","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-intermediate","tag-power-bi"],"acf":[],"yoast_head":"\nRow-level security in Power BI - Bi Unija<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bi.unija.com\/en\/row-level-security-in-power-bi\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Row-level security in Power BI - Bi Unija\" \/>\n<meta property=\"og:description\" content=\"For Power BI version 2.76.5678.782 (December 2019). When handling data we need a system for handling user’s rights. We usually don’t want users to access entire database tables. Row-level security controls access at a row level. 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